Download EU GDPR Fair Processing Notice PDF
EU GDPR FAIR PROCESSING NOTICE
The Personal Data CaterTrax Inc. (“CaterTrax”) collects from a visitor to catertrax.com (“you”) will only be used by CaterTrax to service your account and/or provide you with information on CaterTrax products and services. The forms on catertrax.com are used to capture contact information.
WHAT IS PERSONAL DATA?
Under the European Union’s General Data Protection Regulation (“EU GDPR”): Personal Data is defined as “any information relating to an identified or identifiable natural person (“Data Subject”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.”
SPECIAL CATEGORIES OF PERSONAL DATA
Certain data is classified under the EU GDPR as special categories and for purposes of this statement are referred to as “Sensitive Personal Data”:
Data concerning a natural person’s sex life
WHY DOES CATERTRAX NEED TO COLLECT AND STORE PERSONAL DATA?
In order for CaterTrax to provide adequate follow up regarding doing business or potential business with a client/prospect, we capture minimal information so that we can conduct business.
The Personal Data CaterTrax may collect includes:
Your full name
Your e-mail address
Your phone number(s)
Your mailing address
Other personal or preference information you provide to us
In any event, CaterTrax is committed to ensuring that the information it collects and uses is appropriate for this purpose and does not constitute an invasion of your privacy. CaterTrax may pass your Personal Data on to its third-party service providers who are contracted to CaterTrax (“Contractors”) in the course of dealing with you. Those Contractors are obliged to keep your details secure and use them only to fulfill the service they provide you on our behalf. Once your service need has been satisfied or the case has been closed, they will dispose of the details in accordance with CaterTrax’s procedures.
HOW CATERTRAX USES YOUR INFORMATION
CaterTrax will process – that means collect, store and use – the information you provide in a manner that is compatible with the EU GDPR. CaterTrax will endeavor to keep your information accurate and up to date and not keep it for longer than is necessary. In some instances, the law sets the length of time information must be kept, but in most cases CaterTrax will use its discretion to ensure that it does not keep records outside of our normal business requirements.
Our aim is not to be intrusive, and CaterTrax undertakes not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimize the risk of unauthorized access or disclosure.
USING YOUR PERSONAL DATA
CaterTrax will use the information you provide for the following purposes:
To contact your regarding an inquiry
To send you company and product related information
CONSENT TO PROCESS YOUR PERSONAL DATA
By utilizing the CaterTrax system, you are giving CaterTrax permission to perform those actions and to process your Personal Data as described above. You may request access to or deletion of your data here or by calling 800-975-TRAX. As a result of your request, you will be given a form to complete which will provide CaterTrax with your withdrawal consent to process data per the EU GDPR.